Updated: July 22, 2025
Inspired HR Inc. respects your privacy and is committed to protecting your personal information. This policy explains how we collect, use, store, and disclose personal data, particularly in the context of recruitment and human resources services.
Who We Are
Inspired HR Inc. is a Canadian HR consultancy providing recruitment, advisory, and HR support services to organizations and candidates. We operate across Canada and in certain international jurisdictions through remote service delivery.
Definition of Personal Information
“Personal information” refers to information about an identifiable individual, including but not limited to name, contact details, employment history, IP address, and other data as defined by applicable privacy legislation such as PIPA and PIPEDA.
What Personal Information We Collect
We may collect the following types of personal information:
• Contact details (name, email, phone number, location)
• Resume/CV and employment history
• Video interview recordings (via Spark Hire)
• Application tracking data (via Comeet or similar platforms)
• Communication records and interview notes
• References and background check information (if applicable)
• Technical data (IP address, browser, device, etc.)
How We Collect It
We collect information:
• Directly from you via job applications or email
• Through our third-party platforms (e.g. Spark Hire and Comeet)
• From recruiters, referrers, or public sources like LinkedIn
• Via your use of our website or online forms
Why We Collect It
• Your information helps us:
• Manage recruitment and hiring
• Conduct interviews and assessments
• Match you with job opportunities
• Communicate during and after the hiring process
• Meet legal and regulatory requirements
How We Use and Share It
We use your information only for business and HR purposes. We may share it with:
• Clients (in connection with roles you apply for)
• Trusted service providers (e.g. Spark Hire, Comeet)
• Legal or regulatory bodies when required
We rely on implied or explicit consent, contractual obligations, and/or legal requirements. Consent may be obtained explicitly (e.g., when submitting a resume) or implicitly (e.g., by using our services). We do not sell your personal information.
Where Your Data May Be Processed
Some service providers may store or process data outside Canada. In those cases, we ensure safeguards are in place to protect your privacy.
How Long We Keep It
Candidate information is retained for up to 24 months from your last interaction unless you request deletion sooner. Legal obligations may require longer retention in some cases.
Your Rights
You may:
• Request access to your personal data
• Ask us to correct or update inaccurate information
• Withdraw your consent (subject to legal limits)
• Request deletion of your data
To submit a request, email: [email protected]
Security Measures
We take appropriate measures to protect your personal information, including secure storage, access controls, and encryption where appropriate.
Changes to This Policy
We may update this policy periodically. Any significant changes will be reflected here with an updated effective date.
Questions?
Please contact our Privacy Officer at:
[email protected]